A uniform order can have excellent branding and still fail if the sizes are wrong. Before ordering branded clothing for a team in Harare or elsewhere in Zimbabwe, create one controlled size list and check it against the actual garment specification.
Choose the garment before collecting sizes
“Medium” is not a complete measurement. Fit can differ between garment styles and suppliers. Decide which T-shirt, polo, shirt or other garment you are ordering, then request its size chart. Where practical, use fitting samples of that specific style.
If employees will wear the garment over other clothing, explain that during fitting. Avoid telling everyone to select their usual retail size without checking the proposed garment.
Use one row per person
Your working list should identify the employee, department, garment style, colour, size and quantity. If names will be printed or embroidered, keep the approved display name in a separate field. A payroll name and the name someone wants on their uniform may differ.
- Employee reference or name for internal checking.
- Garment style and selected size.
- Quantity required.
- Branding version or department distinction.
- Personalised text, if applicable.
- Confirmation status.
Share only necessary order information with the supplier. The uniform brief does not need salary details, identity numbers or unrelated employee records.
Separate confirmed choices from assumptions
Mark unconfirmed entries clearly. Do not silently assign a size to a person who has not responded. Give a collection deadline and ask a supervisor to resolve outstanding entries before placing the order.
After the list closes, maintain a change log. A late adjustment should state which earlier entry it replaces, especially if the total quantity stays the same.
Reconcile the totals
Count garments by style, colour and size, then compare the summary with the individual rows. Check that the totals match the quotation. Keep any spare garments separate from named allocations so they do not disappear into the staff count.
Ask about the supplier’s policy for sizing changes and personalised items before approving production. Do not assume that already branded clothing can be exchanged like an unmodified retail garment.
Plan an organised handover
Use the approved list when receiving and issuing the order. Check quantities before distributing items, record any shortage and identify the exact affected size or version. Retain the garment specification for new starters and future reorders.
For production options, visit our T-shirt and apparel branding guide. JomeTech Branding can quote from a consolidated list sent to WhatsApp +263 78 377 1089.